You can adjust the cost of any wine or stock item at any time. More importantly, you can backdate a cost adjustment so it updates all blends, bottling, or other uses AFTER that date. This ripple forward effect is a unique and powerful feature of vintrace’s costing model.

To make an ad hoc cost adjustment:

1. Use vintrace’s Quick Search to find the stock item or wine.

2. Do one of the following:

• From the Product page, click , then select Costs.

• From the Stock Item Overview window’s Action menu, select Add Cost.

The Admin Add Cost window displays.

3. To select an existing cost item, click beside the Cost Item field, or click  to create a new cost item.
4. Enter values in the Quantity and Unit Cost fields.
5. Click  to calculate the Subtotal.
6. In the Note field, enter an explanation.
7. Click Save.

Reducing the Cost of Wine

In order to reduce the cost of wine, you can simply apply a negative cost adjustment. To ensure the correct outcome, use the same cost item as the original. In these situations, we recommend always adding a note so that there’s a clear explanation for the price correction.

If you’re backdating any cost adjustments, remember that the effective date applies the cost as of that date.