The Accounts Sync process causes vintrace to post journal entries to your accounting package. The process inspects all transactions that have occurred since the last time the sync was run. If both accounts used in a transaction have their Syncable checkbox selected, the Account Sync process tallies the transactions and uses them as the basis for the journals.
Each individual transaction is NOT automatically synced to your general ledger. Instead, it’s tallied and synced in bulk when you run the Account Sync process. This gives you a chance to review the journals before posting them to your general ledger.
Whether an account’s Syncable checkbox is selected by default depends on the account type. For example, if the Type is set to Asset, the Sycnable checkbox is selected by default. If the Type is set to Expense, the Syncable checkbox is not selected by default.
We recommend that you only change the Syncable checkbox’s default under the direction of vintrace Support.
For example, suppose you purchase $100 worth of chemical supplies and receive them in vintrace. Your Chemical asset account is credited $100 from the purchase.
Now suppose that you use all of this chemical on your wines thus transferring the $100 from the Chemical asset account to the Bulk Wine in Progress account. In accounting terms, this debits the Chemical asset account and credits the Bulk Wine in Progress account by $100.
If your Chemical asset account was not syncable, vintrace would not include the $100 transaction in the tally for the journal between the Chemical asset account to the Bulk Wine in Progress account.