The operations available in vintrace are organized into the following categories:
These operations can be added to a work order, or recorded independently. The available operations are described below.
Move a wine from one batch to another.
Change a wine’s bond without changing its batch code or name.
This is best used for batches that contain a single wine component. After performing a Change Owner operation, you must perform Measurement operation on the wine without changing the volume so that it locks in the bond change as of the measurement’s date/time.
Imports a new customer's or a new winery's bulk wine inventory data.
Unlike the Bulk Wine Intake operation, this operation does not record a Bulk received in bond event in the TTB Report.
Records the addition of a single additive to a product.
You can use the Multi Additions operation to record addition of multiple additives or use of a product treatment.
Records an analysis.
You can also record an analysis of a bottled or dispatched wine from the Actions menu of a stock item. You can also import lab work using a CSV file.
Used when you send bulk wine in vessel from your winery and no longer need to track the wine in vintrace.
Used when you’re receiving bulk wine from another winery. This is recorded as a Bulk received in bond event in the TTB Report.
Used for any task that doesn't have a vintrace operation, or for tasks that are not wine specific such as end-of-week or end-of-day checklists. For example:
- Cleaning the winery
- Cleaning the warehouse
- Cleaning tasting valves
- Checking tops of tanks
Adjusts the volume of a batch of wine. For example, when you use wine in a vessel as a topping material and need to deplete the wine in the vessel.
When you need to update the configuration of a barrel group. You can change the volume in any barrel, or add, remove, or swap a barrel in that group.
Records the addition of multiple additives to one or more vessels. This operation also supports searching for multiple wines and using an additive template.
Creates a new wine batch.
You can also create a new batch from other operations (e.g., Multi Additions, Analysis).
Records a bottling. You can add stock items for your bottle or case prior to bottling, or during the Packaging operation.
Begins fermenting a batch. You can start a ferment from the Ferment Console. You can also create a start ferment policy that starts a ferment when certain additions are made, or when certain product treatments are completed.
Stops fermenting a batch. You can also create a stop ferment policy that stops a ferment when a certain metric threshold is reached.
Records a tasting note for a wine, fruit sample, or trial blend.
Allows you create and view a blend before committing to it in the cellar. You can also create a trial blend from the More Options page.
Changes the amount of stock items. You can also do this from the Stock Item Overview window, or the mobile app.
Breaks down a case into single bottles (e.g., preparing for wine club shipment).
Moves stock items out of your winery.
Builds complex stock items from packaged goods (e.g., label shiners, add components to existing packaging, palletize cases for dispatch).
Transfers stock items from one physical location to another. US customers can also use this operation to move bonded items to tax-paid storage areas to record on their TTB Report.
Takes in stock items or bottled wine.
Starts and stops riddling.
Used to tirage wine.
Records a loss for a bin group, combines the tirage group with an existing one, or creates a new tirage group.
Takes a barrel out of a barrel group.
Multi Transfer (Many-to-One)
Combines multiple barrels or barrel groups into a single barrel group.
Multi Transfer (One-to-Many)
Fills barrels to fermentation height.
Transfers wine to barrel, racks and returns barrels.
Performs some action on barrels (e.g., deactivate, receive barrels from purchase order, move) using a barrel treatment. You’ll need to set up a barrel treatment for the action you want to perform.
Performs some kind of action on your equipment (e.g., sanitize tanks, check tank, clean tank). You’ll need to set up an equipment treatment for the action you want to perform.
Performs some action on your wine that doesn’t change the wine (e.g., declare wine, topping wine without updating its composition, undeclare juice/concentrate, move wine between wineries). You’ll need to set up a product treatment for the action you want to perform.
Extracts must/juice from fruit.
Confirms delivery of fruit.
Splits a product into multiple fractions destined for different vessels.
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